Be The Church Sunday
Back to School Bash
Thank you for volunteering at the Back to School Bash! If you haven't signed up, don't worry, just come over and we will get you plugged in. Here are some instructions for the day:
Information for Volunteers
Sunday Schedule:
- 6:30 am: Outdoor set up. Many hands are needed.
- 8:15 am: Volunteer Debrief
- 9:00 am: Outdoor worship service
- 10:00 am: Doors open
What to Wear:
- Please wear your red "FOR" shirt.
Parking Instructions:
- Park at the La Petit Daycare or Swartz Cement Shop. The back parking lots and the parking lots in front of the south building will be reserved for guests.
Clean-Up at 2 pm:
- We need as many volunteers as possible to help with clean-up at 2 pm. Even if you haven't volunteered during the event, your assistance with clean-up would be greatly appreciated.
Thank you once again for your dedication and willingness to serve. If you have any questions or concerns, feel free to reach out to Shera Porter or call the Church office at 405-354.0245. Your contribution is vital to the success of the Back to School Bash, and we appreciate your time and effort in making it a memorable experience for everyone involved.
Volunteer Duties – Back to School Bash
🧑🍳 Kitchen Team
- Grill hot dogs
- Assemble meal bags: 1 hot dog (with condiments), chips, 2 cookies, 1 bottle of water
- Refill the water station regularly
- Monitor and clean up trash in the gym as guests finish meals
🚗 Parking Lot Team
- Greet cars as they arrive
- Ask if they pre-registered (check the Eventbrite list)
- If not, offer QR code to check for open slots
- Kindly explain if event is full
- Direct families to park and wait until their time slot
- When it's time, direct them to enter through South front door of the South Building
📲 Registration Team
- Use the Eventbrite app to check in each family
- Direct them to the warehouse for supplies
- If they haven't eaten, let them know they can eat after supplies/haircuts
- Distribute colored tickets for various stations:
- Yellow = Backpacks (kids/teens)
- Purple = Meals (everyone)
- Pink = Popsicles (kids/teens only)
- White = Undies (everyone)
🚪 Door Monitors
North Door – South Building:
- Allow only volunteers and restroom guests through this door
- Monitor that no children leave without a parent
- Check bathrooms regularly for cleanliness/issues
South Door – South Building (main entrance):
- Monitor foot traffic
- Watch for safety and flow
🎒 Backpacks & School Supplies
- Let children choose a backpack (by number) from the lattice wall
- Hand out school supply packs by grade level
- Give each child a pencil bag
👕 Undies Station
- One pair of new undies per child/adult
- Organize by size for easy access
🍧 Popsicle Station
- Hand out one popsicle or Italian ice cup per child
💇 Haircuts Station
- One volunteer: sign in kids/teens (no adults) for a haircut
- One volunteer: check each child for head lice before haircut
- Guide children to stylist when available
🙏 Prayer Table
- Offer prayer to anyone interested
- Invite them to write a prayer request to add to our prayer wall
🎲 Indoor Games/Activities
- Help with cornhole, coloring tables, and other inside games
- Engage with families while they wait
💦 Outdoor Games/Activities
- Help with water games, bubbles, and other outdoor play
- Keep it safe and fun!
🚸 Gate Monitor
- Monitor the exit gate of the play area
- Make sure children only exit with a parent
🛡️ Security
- For designated CCY Security Team Members only
- Monitor all activity for safety and support as needed
🏟️ Gym / Holding Area Hosts
- Spread throughout the gym to answer questions
- Help families get oriented
- Oversee the prayer table, indoor games, and eating tables